Minutes – September 2008
Province de Quebec
Municipalité de Bristol
September 2, 2008
The regular meeting of the Bristol Council was held on September 2, 2008, at 8:00 p.m. in the Townhall with Mayor Scott Wilson, and Crs. Stephen Forbes, Colette O=Malley, Chris Young, George Pirie and Ronald Dagg present. Cr. Keith Smith was unable to attend.
(08-09-181) Motion Cr. Forbes that the minutes of the August 5th meeting be adopted as circulated. Crd. The Mayor abstains from voting.
(08-09-182) Motion Cr. Dagg that the agenda for the September 2, 2008 meeting be accepted with the additions. Crd. The Mayor abstains from voting.
The meeting was opened to the visitors present.
Douglas Graham was present and inquired when Hydro was going to install the rest of the lights that were requested. He was told that we just have to wait on Hydro, as they will install them when it suits their schedule.
Peter Hanna was present and stated that the walkway had been cleaned down Wharf Road to the beach, and that the line painting had not been done. He was informed that the line painting had not been done because it was a budget restraint, however, it will be put in the 2009 budget. He also inquired about “In Camera” pertaining to the Ragged Chute Rd. He was informed that it wasn’t a major issue, and that motions cannot be made “In Camera”, but when the meeting is opened again, then motions can be made. No decisions are made “In Camera”. Issues that are sensitive are discussed “In Camera”.
Pat MacKinnon stated that there was a municipal garbage can overflowing at the bottom of Graham St. He was informed that this would be looked after.
Bruce Robertson stated that somebody had made a 50 km. sign into 150 km. sign. He also inquired about the right of ways to the beach.
(08–09-183) Motion Cr. Forbes to post 27 signs at the right-of-ways leading off River, Strathcona & Dodd St. subject to budget approval. Crd. The Mayor abstains from voting.
Donald Page thanks the municipal worker for the removal of the docks.
Joan Ritchie says that lots are out by four on Strathcona St., however this problem is up to the individual owners to get straightened out, as some of the owners have already had this corrected. Also, that the government would be doing a “Cadastral Reform” before long, and that this would correct the lot problems.
Trudy Drummond states that she has handed out brochures in July to warn people that the speed limit in Norway Bay is 30 km. She also requested that another 30 Km. sign be posted at the playground.
Derek O’Malley, the road foreman, was also present.
(08-09-184) Motion Cr. Dagg that the tender of O’Malley Truck & Trailer Services be accepted at a rate of $ 761.91 including taxes for snow removal at the No.2 Firehall for the 2008-2009 season. Crd. The Mayor abstains from voting.
(08-09-185) Motion Cr. Forbes that the tender of 4099982 Canada Inc. o/a Kelly Bros. Equipment Rentals, be accepted for winter road maintenance for Option # 1, of approximately 65.62 kms. as per specifications submitted for the 2008-2009 season at a rate of $ 1777.78 per km. taxes included. Crd. The Mayor abstains from voting.
(08-09-186) Motion Cr. Young that the decision of Option # 2 will be made after we have seen the figures from other years and decide whether it is wise to contract this out. Crd. The Mayor abstains from voting.
(08-09-187) Motion Cr. Pirie that we tender for the sale of the Chip Stand located at the Bristol Heritage Centre in April, 2009. Crd. The Mayor abstains from voting.
Correspondence was read and discussed.
A letter was received from Julie Leclerc & Jean-Paul Lefebvre pertaining to recycling bins and speed bumps on River Rd.
(08-09-188) Motion Cr. Pirie that we reply to their letter and inform them that our policy is that the recycle bins are located at the Townhall, and also as far as speed bumps are concerned, this is a Ministry of Transport road, and speed bumps are not allowed on highway department roads. Crd. The Mayor abstains voting.
(08-09-189) Motion Cr. O’Malley to accept the engineering fees by Genivar in the amount of $ 14,300 plus tax and also the fee of $ 4,500.00 plus tax for the geotechnical consultant for the 2008 paving of the Ragged Chute Road. Crd. The Mayor abstains from voting.
(08-09-190) Motion Cr. Forbes that we renew the contract with Biblio Outaouais for the computer-assisted management of the municipal library. Crd. The Mayor abstains from voting.
(08-09-191) Motion Cr. Pirie that we accept File No.: 8908-08-4924 pertaining to contract No.: 850734794 with the Ministry of Transports of Québec for the snowplowing of the Bristol Road for 7.59 kms. in the amount of $ 23,508.00 for the season 2008-2009, including a clause of renewal for two subsequent years, and that the Mayor and Sec’y.Treas. are authorized to sign the contract. Crd. The Mayor abstains from voting.
Committee reports were given.
(08-09-192) Motion Cr. Dagg for any projects that municipal equipment cannot handle, and if outside equipment must be brought in, that authorization must be received from the roads committee or Council before any work is started. Crd. The Mayor abstains from voting.
I, Keith Emmerson, Sec=y.Treas. of the Municipality of Bristol, certify that there are credits available to pay the following expenses.
Keith Emmerson, Sec=y.Treas.
(08-09-193) Motion Cr. Dagg that accounts totalling $ 108,982.74 be paid for the month of August. Crd. The Mayor abstains from voting.
(08-09-194) Motion Cr. Forbes that the financial statement to August 31, 2008 be accepted as circulated. Crd. The Mayor abstains from voting.
(08-09-195) Motion Cr. Young that we transfer funds to balance the different accounts. Crd. The Mayor abstains from voting.
(08-09-196) Motion Cr. Young that we notify the Pontiac Station Road Association, that we formalize the agreement with them that a $ 500.00 grant will be given to them each year, and that the road will be graded in the spring and fall, and that this is a yearly agreement to be brought back for renewal each year. Crd. The Mayor abstains from voting.
(08-09-197) Motion Cr. Dagg that we write Claude Marquis, ing. from Genivar that there were issues with the compaction on the Ragged Chute Rd., and that we want to discuss this in the future. Our road foreman had to bring to the project manager several times that there were problems, and finally a solution was achieved. We feel that this should not be our responsibility to bring deficiencies to their attention, and if the compaction issue had not been addressed, that there would have been certain long term implications. Crd. The Mayor abstains from voting.
(08-09-198) Motion Mayor Wilson that we have the letter translated from Environment first, and inform them that we have given MRC Pontiac authorization to handle our residual matters, and that we would like an extension to the closure of the intrench disposal site until MRC have their management plan in place, however, considering all avenues in course at this time, the limit of the closing date will be January 19, 2009, and the Mayor is given authorization to have the letter sent if everything is satisfactory. Crd. Unanimously.
(08-09-199) Motion Cr. Forbes to go in camera to discuss personnel and Ragged Chute Rd. Crd. The Mayor abstains from voting.
(08-09-200) Motion Cr. Pirie to go out of camera. Crd. The Mayor abstains from voting.
(08-09-201) Motion Cr. Pirie that as per the discussion with Peter & Debbie Smith pertaining to the hydro poles on the east side of the Ragged Chute Road, on Lot Pt. 4, Range 6, that Council has come to the decision that at such time as clear title on the property is obtained, then they are willing to sit down and negotiate.. Crd. The Mayor abstains from voting.
(08-09-202) Motion Cr. Forbes to go in camera to discuss Ragged Chute Rd. Crd. The Mayor abstains from voting.
(08-09-203) Motion Cr. Forbes to go out of camera. Crd. The Mayor abstains from voting.
(08-09-204) Motion Cr. Dagg that the meeting close. Crd. The Mayor abstains from voting.
Mayor Scott Wilson Keith Emmerson, Sec’y.Treas.